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[sticky entry] Sticky: Schedule

Welcome to Chocolate Box, a low pressure, low commitment multifandom gift exchange run on AO3. For 2016-2017 the AO3 community can be found here.
 
The schedule for this year is:
Nominations: 20 - 29 December
Signups: 1-7 January
Assignments go out: by 10 January
Posting deadline: 7 February
Story reveal: 14 February
Author reveal: 21 February
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Creator reveals!

And that's a wrap! Thank you to all participants for your hard work!

Now in terms of next year I am considering some rule changes. I'm looking at rule changes in relation to the following:
  • A rule requiring that each person only sign up with one account; and
  • A possible penalty for participants who default at the deadline, so as to spread out pinch hits.
I am interested in feedback as well about rules you would like to keep for next year! I likely won't respond to comments, so as to allow you your time to give feedback, but I am reading. Thanks guys!

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THE ARCHIVE LIVES

THE ARCHIVE IS OPEN.

Go forth, shower your creators with praise and adoration, and be praised and adored in return!

Any issues, such as duplicate works (AO3 has been a bit problematic of late) or you not having a work when you should, please drop me a line. If your gift is for a fandom not yet wrangled, drop a comment on this post and I'll add a link to it so that others may appreciate it.

Thanks guys! You're the best.
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(no subject)

 The archive will be going live as close as possible to 12:01am EST on February 14, as all pinch hits are in. Congratulations everyone!

On that note, please check your assignment to make sure that the author reads something like Anonymous [YourAO3Name]. If it just has your AO3 name, when the archive goes live your name will be visible. Please follow the steps described in this comment. You have until the archive goes live to fix this up. Thank you!
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Post-extension pinch hits! (Includes reposting of the outstanding ones)

The deadline for all extensions has expired! If you completed your assignment and you have not gone out to pinch hit nor have a gift, now is definitely the time to let me know!

On that note, pinch hits! The numbering is not sequential as the numbering refers to the previous two posts, plus a new one. Please comment below with your AO3 name if you wish to claim them. They are due at 11:59pm EST on February 11.

Pinch Hit 15: Musketeers RPF, All the President's men, Spy Game, Chicago PD, True Detective - CLAIMED )

Pinch Hit 28: Gokusen, Vorkosigan Saga, InuYasha, The Queen's Thief, Rivers of London - CLAIMED )

Pinch Hit 38: Marvel 616, Invincible, Black Jack Justice, Jay & Miles X-Plain the X-Men, Crossover Fandoms - CLAIMED )

Pinch Hit 40: Harry Potter, Rogue One, Star Trek: DS9 - CLAIMED )
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Post-deadline pinch hits - batch 2 of 2

The due date has passed! If you do not have a gift there are four possibilities:
  1. You were defaulted on and you are about to go to pinch hit;
  2. Your creator has an extension to 11:59pm on the 9th;
  3. You were defaulted on and you defaulted as well; or
  4. something has gone terribly wrong and you should contact me immediately.
Feel free to contact me at chocolateboxmod@gmail if you aren't sure which category you belong to!

After removing the people who were double assigned and already have an official gift and those who defaulted and were defaulted on too we are down to 40 pinch hits! Please comment below with your AO3 name and which pinch hit you are after. I will be posting two batches because 40 is a lot. The first batch is here!

Pinch hits are due 11:59pm on the 11th!

And here is a treats spreadsheet! This spreadsheet is not all participants, but all participants who turned in their assignments. If you are not on it and you think you should be, contact me. Thanks to a mysterious nonny who is maintaining it for us!

Post-deadline pinch hit 21: Attack on Titan, The Goblin Emperor, Maiden Rose, Original Work - CLAIMED )

Post-deadline pinch hit 22: The Bone Key, The Brothers Sinister, The Eagle | Eagle of the Ninth, Frontier Wolf, The Goblin Emperor, Iskryne, Lynes and Mathey, The Queen's Thief, The Watchmaker of Filigree Street - CLAIMED )

Post-deadline pinch hit 23: Dinotrux, MCU, Star Trek TOS, Star Trek TNG, Star Trek: Voyager -CLAIMED )

Post-deadline pinch hit 24: Crossover Fandoms, Avengers: Earth's Mightiest Heroes, MCU, Avengers Academy, Marvel 616 - CLAIMED )

Post-deadline pinch hit 25: The Big Bang Theory, Castle, Crazy Ex-Girlfriend, Dance Acacdemy, Gilmore Girls, You Me Her - CLAIMED )

Post-deadline pinch hit 26: Gentlemen of the Road, Agent Carter, Miss Fisher's Murder Mysteries, Avatar: Legend of Korra - CLAIMED )

Post-deadline pinch hit 27: Sabrina, Generation Kill, Gossip Girl, Young Avengers - CLAIMED )

Post-deadline pinch hit 28: Gokusen, Vorkosigan Saga, InuYasha, The Queen's Thief, Rivers of London )

Post-deadline pinch hit 29: Historical RPF, Arrow, Emma - CLAIMED )

Post-deadline pinch hit 30: Stand Still Stay Silent, Silmarillion, The Hobbit, The Lord of the Rings, Interstella 5555 - CLAIMED )

Post-deadline pinch hit 31: Campaign, Fullmetal Alchemist, Historical RPF, Locke & Key, Rogue One, Star Wars: Rebels, The Clone Wars - CLAIMED )

Post-deadline pinch hit 32: Ace of Diamond, Love Live! Sunshine!!, Boku no Hero Academia - CLAIMED )

Post-deadline pinch hit 33: Parks and Recreation, Naruto, Harry Potter, The Hobbit, The Man from UNCLE - CLAIMED )

Post-deadline pinch hit 34: il sole penetra le illusioni | Day Break Illusion, Sunday Without God, Izetta: The Last Witch, Matoi the Sacred Slayer, Venus Versus Virus, Magical Girl Raising Project - CLAIMED )

Post-deadline pinch hit 35: Digimon Adventure, Digimon Adventure 02, Fire Emblem Awakening, Shall We Date: The NIFLHEIM+ - CLAIMED )

Post-deadline pinch hit 36: American Horror Story: Freak Show, Planet of the Apes, Freaks, Vampire Chronicles, Crossover Fandoms - CLAIMED )

Post-deadline pinch hit 37: The True Lives of the Fabulous Killjoys, X-Men (Movieverse), Alice Mare, Primeval - CLAIMED )

Post-deadline pinch hit 38: Marvel 616, Invincible, Black Jack Justice, Jay & Miles X-Plain the X-Men, Crossover Fandoms )

Post-deadline pinch hit 39: Silicon Valley, Gravity Falls, Office Christmas Party, Ghostbusters (2016) - CLAIMED )
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Post-deadline pinch hits - batch 1 of 2

The due date has passed! If you do not have a gift there are four possibilities:
  1. You were defaulted on and you are about to go to pinch hit;
  2. Your creator has an extension to 11:59pm on the 9th;
  3. You were defaulted on and you defaulted as well; or
  4. something has gone terribly wrong and you should contact me immediately.
Feel free to contact me at chocolateboxmod@gmail if you aren't sure which category you belong to!

After removing the people who were double assigned and already have an official gift and those who defaulted and were defaulted on too we are down to 40 pinch hits! Please comment below with your AO3 name and which pinch hit you are after. I will be posting two batches because 40 is a lot.

Pinch hits are due 11:59pm on the 11th!

Post-deadline PH1: Amelia Peabody, Damar, The Goblin Emperor, Howl's Moving Castle, Sense and Sensibility, US Political RPF, The West Wing, Lord Peter Wimsley, Crossover Fandoms, Original Work - CLAIMED )

Post-deadline PH2: Agent Carter, Veritas: The Quest, North and South, Lucifer, Rogue One, The Mummy, PG Wodehouse, Community - CLAIMED )

Post-deadline PH3: Agent Carter, The Force Awakens, Star Wars (Original Trilogy), Star Wars: Rebels - CLAIMED )

Post-deadline PH4: Ghostbusters (2016), The Man from UNCLE, MCU, Rogue One, The Force Awakens, Agent Carter, Daredevil - CLAIMED )

Post-deadline PH5: Rogue One, Mad Max, Stranger Things, Dirty Dancing: Havana Nights - CLAIMED )

Post-deadline PH6: Chronicles of Narnia, A Song of Ice and Fire, Northanger Abbey, Anne of Green Gables - CLAIMED )

Post-deadline PH7: Yuri on Ice, xxxHOLiC, Check Please!, Captive Prince - CLAIMED )

Post-deadline PH8: The Hobbit, Emmerdale, Twin Peaks - CLAIMED )

Post-deadline PH9: The Force Awakens, Veronica Mars, Star Wars (Original Trilogy - CLAIMED )

Post-deadline PH10: Yuri!!! on Ice, The Eagle | Eagle of the Ninth, Transistor - CLAIMED )

Post-deadline PH11: Versailles, The Mummy, Jonathan Strange and Mr Norrell (TV), Dirk Gently's Holistic Detective Agency, Doctor Who, The Man in the High Castle - CLAIMED )

Post-deadline PH12: Raven Cycle, Preacher, Yuri!!! on Ice, 19 Days - Old Xian - CLAIMED )

Post-deadline PH13: The Magnificent Seven, Dragonriders of Pern, Gentlemen Bastards, Nirvana in Fire - CLAIMED )

Post-deadline PH14: The Accountant, Rivers of London, Hockey RPF - CLAIMED )

Post-deadline PH15: The Musketeers, All the President's Men, Spy Game, Chicago PD, True Detective )

Post-deadline PH16: Kamen Rider, Prince of Tennis, Rogue One, Tanaka-kun is Always Listless, Yuri!!! on Ice - CLAIMED )

Post-deadline PH17: Sherlock, The Magicians, MCU - CLAIMED )

Post-deadline PH18: Gravity Falls, Gunnerkrigg Court, BIRDLAND, Chrono Trigger - CLAIMED )

Post-deadline PH19: Dragon Age, Mass Effect, Destiny, Overwatch, Transistor - CLAIMED )

Post-deadline PH20: X-Men (Movieverse), Lucifer, X-Men RPF, Broadway RPF - CLAIMED )
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Countdown! Also extensions.

We are in the final stretch! Here is a handy countdown, for those who prefer these things. Pinch hits will go out early on the 8th, so please watch the comm for them.

On that note, if you need an extension to complete your assignment, please request it by 11:59pm EST on February 5! Thank you!
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(no subject)

All participants whose works were caught up in the administrative error mentioned here have all been contacted. Thank you for your patience in that regard!

We also have another pinch hit! Please comment with your AO3 name if you are interested in claiming this one!

Hamilton, Kushiel's Legacy, Original Work - CLAIMED )
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Please reupload! Also a pinch hit.

First up, a kind participant has brought it to my attention that the collection has not been set to anonymous. The collection has now been set to anonymous and you can upload your assignments now. If you have already uploaded your assignment, please delete it and reupload it. I will be in contact with anyone who has not yet done so by next weekend. Sorry for the inconvenience!

Secondly, we have a new pinch hit! If you are interested, please leave a comment with your AO3 name. All comments are screened!

Pinch Hit 15: Rogue One, Star Trek AOS, Mansfield Park - CLAIMED )

Request Spreadsheet, Betas, Exchange Promotion

Now that all the pinch hits are claimed, here's three more things for your attention!

Requests Spreadsheet
Here is a spreadsheet of all requests done by Min! It's sorted by fandoms, media requests, and usernames. It's likely to be very useful over the next month!

Betas
One of the more valuable services people can offer is betaing: that is, looking over someone's work and suggesting ways to make it better than it already is!

If you are able to beta, please comment to this post with the following:

Your AO3 name:
Your email address:
Fandoms you can beta:
Fanfic or Fanart or both?:
Can you do SPAG betaing?:
What things can't you beta?:
Anything else? (Turnaround, periods you're not available etc.):



Exchange Promotion
While I'm here, I'm corunning [community profile] fandom5k  a 5k minimum exchange, with nominations to begin next month! 

If you're running an exchange and want to advertise it here, let me know by emailing me, and I'll see when I can slip it into a post.
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Assignments out! And initial pinch hits!

You all should have received your assignments! If you have not, please check your spam email. If it is not there, please check your dashboard on AO3. If it's not there, contact me and I will see what I can uncover at my end.

If there are any problems with your assignment, please email me at chocolateboxmod@gmail! Please also email me if you would like to ask your recipient further questions about their gifts, such as whether they're okay with certain things appearing or not appearing and so forth. I am more than happy to help you all have the best experience possible with this exchange.

There are 14 initial pinch hits. If you are interested in preparing a gift for any of these participants, please leave a comment on this post identifying which pinch hit you are claiming, and your AO3 name.

Pinch Hit #1: Ghostbusters, The Man from UNCLE, MCU, Rogue One, The Force Awakens, Agent Carter, Daredevil - CLAIMED )

Pinch Hit #2: Political Animals, MCU, MCU RPF - CLAIMED )

Pinch Hit #3: Rogue One, Crossover Fandom, Supernatural, Gotham, People of Earth - CLAIMED )

Pinch Hit #4: Flood, Gold Diggers, Sue Thomas F.B.Eye, Women's Murder Club - CLAIMED )

Pinch Hit #5: Harry Potter, The Beatles, Star Trek: Alternate Original Series - CLAIMED )

Pinch Hit #6: Animorphs, Pitch, Crossover Fandom, Harry Potter and the Cursed Child, Chess - CLAIMED )

Pinch Hit #7: Mad Max, Wayward Pines, Flesh and Bone, Deadpool - CLAIMED )

Pinch Hit #8: The Mentalist, E.R., Land of the Dead, Licence to Kill - CLAIMED )

Pinch Hit #9: Eye Candy, The Firm, Kingdom, Reign - CLAIMED )

Pinch Hit #10: Harry Potter, Agent Carter, White Collar, Crossover Fandom - CLAIMED )

Pinch Hit #11: Memoirs of a Geisha, Pride and Prejudice, The Godfather - CLAIMED )

Pinch Hit #12: Fantastic Beasts and Where to Find Them, Gravity Falls, The Adventure Zone - CLAIMED )

Pinch Hit #13: X-Men (Movies), Terminator (Genisys), How I Met Your Mother - CLAIMED )

Pinch Hit #14: Harry Potter, Greek and Roman Mythology, The Hobbit - CLAIMED )


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SIGN UPS CLOSED

 Coming in at 408 signups across many, many fandoms! This is significantly more than last year so congratulations all!

What happens next:
  • I will go through signups and identify anyone who did not ensure that all requested fandoms were unique, and all offered fandoms were unique and ask them to make changes to their signups within 12 hours.
  • After that twelve hours expires or all people I contacted have responded (whichever comes first), I will do matching! 
  • Once matching is done, I will contact anyone who does not have a person they can create a gift for and ask them to amend their offers. They will have 24 hours to respond.
  • Once everyone who does not have a recipient has responded or the 24 hours has elapsed (whichever comes first), assignments will go out!
In the meantime, browse through the requests! Now that signups are locked in (mostly) maybe there's some prompts that have caught your creative eye. And have fun! 
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Last day of sign ups!

We are in the last day for sign ups! If you have still yet to sign up, the sign up form is here and the tag set is here! Signups close at 11:59pm EST today (January 7).

Some general reminders:
  • You are not obligated to create a gift that perfectly matches a prompt (or indeed does at all). You are obligated to create a gift that matches a relationship tag used by your recipient in their sign up.
  • If you choose "Any relationship" this means any relationship in the tag set. There are a number of fandoms with a lot of tags, and you cannot predict which tag your creator or recipient will match on. Please consider if you are requesting or offering any whether you truly mean "Any" or whether you mean "Any except for X" and request and offer accordingly.
  • "Character A/Character B" means you want to receive or gift shippy gifts. "Character A & Character B" means you want to receive or gift gen gifts. Please keep this in mind.
  • Your requests must all be for unique fandoms, as must your offers (that is, you can't request one fandom multiple times, or offer one fandom multiple times). If your fandoms are not unique by the time signups close, you will be contacted and required to provide further requests or offers. If you do not do this after 12 hours from that email being sent, your signup will be deleted.
We are now at 339 signups, which is higher than last year! Any takers on what number we'll break by the time sign ups close?
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Duplicates in signups

It's been brought to my attention that the form allows you to request multiples of a fandom. Please do not do this, as matching will be difficult in this exchange as it is given the number of variables involved and it is against the rules of the exchange.

If you have duplicated or triplicated a fandom in your signup, please ensure that all fandoms are unique for your requests, and all fandoms are unique for your offers. If you have not done this by the time signups close, you will be contacted and given 12 hours to make the necessary changes. If you fail to do so in that time, your signup will be deleted.

I apologize for the inconvenience!
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Letters Post

Links to letters go here! It would be helpful to people browsing if you put in your comment your AO3 name and what fandoms you are requesting.

Happy Chocolateboxmas!
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Signups open!

Happy new year, dear chocolatiers! Welcome to signups!

You can find the signup form here. You need a minimum of 3 fandoms to request and 4 to offer, and up to ten for requests and offers. You also need to choose whether you want fanfic, fanart, or you would like either of them. Here is the tagset. If you cannot find your fandom, please look in "Unassigned Fandoms". If you are offering a fandom with only one ship nominated, you need to tick the "Any" checkbox for that fandom.

Requests are currently visible but you are free to edit your signup until 11:59pm EST on 7 January 2017. I may be a little late in closing signups, but please do not rely on this.

A reminder:
  • Character A & Character B = genfic
  • Character A/Character B = shipfic.

Please do not mix these two up!

Happy sign-ups! Requests are visible and a text file will be created with all prompts on the close of signups, but there will also be a letter post going up shortly.

EDIT: If you nominated Heathers (1988), please comment with a link to your nominations so that I can insert your nominated tags back into the tag set.

Tag Set Corrections!

 The tag set is closed, coming in at 10,244 tags split between 988 fandoms. Comparatively, last year we had 6,882 tags split between 721 fandoms.

You can find the tagset here!

Please go through the tagset and see if there are any duplicated or migrating tags. There likely are, given that there has been a fair amount of tag merging and splitting over the last few days! Please also make sure that your tags are present in the tag set as there has been some tags wandering right off into the ether.

If you have a rejected nomination, there are four possible reasons:
  1. The relationship tag contained a character that did not appear in the canon nominated;
  2. You nominated a crossover, it was ambiguous as to which franchise you meant, and you have not responded to the mod posts to clarify your nomination;
  3. Your nomination was too broad a category and you did not respond to the mod posts or amend your nomination;
  4. You nominated Star Wars - All Media Types.
If your nomination falls into the last category and you would like to nominate something else, please comment to this post with a link to your nomination, and the fandom and relationships you would like to nominate.

If you disagree with the rejection of your nomination, please comment below with a link to your nomination so that I can provide more information.

If your nomination has not been approved yet, I have questions for you!
  • Barry Allen/Kara Danvers - you've nominated this in Crossover Fandom. Which versions of Barry and Kara did you mean?
  • Barry Allen & Kara Danvers - you've nominated this in Crossover Fandom. What versions of Barry and Kara did you mean?
  • Howl's Moving Castle - AMT - you've nominated it as AMT but looking at your relationship nominations it seems that you might have meant Howl Series - Diana Wynne Jones. AMT includes the Ghibli movie as well. Can you please confirm that either you meant to nominate the AMT category or the books?

Other than that, please go through the tagset! I look forward to seeing all of you in signups!

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Crossover Ships, Star Wars, X-Men Movies

Nominations
Nominations continue until 11:59pm EST on December 29 2016. As there has been a lot of mod posts of late, here is the tagset for easy access!

I will be doing a post about clarifications at the end of the nomination period as well, so please be around for that (with the exception of Crossovers, which is covered below).

Crossovers
The tagset approval form on the admin side has a hard limit of the number of tags you can see where the fandom has been approved but individual tags have not been approved yet (either because they've been added since or there are issues with the tag.) I've reached that limit! As such I'm currently unable to approve any more tags for fandoms that have been already accepted until the crossovers have been sorted.

Here's how you can help:
  1. Please nominate crossovers into Crossover Fandom and not individual fandoms. I'm aware that the form says you can nominate crossovers under any fandom, but that's not the case for this exchange! There are some downright weird associations with tags on AO3's end and nominations are shown on my screen randomly, so putting them in Crossover Fandom drastically reduces the number of steps I need to do on my end to fix it.
  2. If you are nominating crossovers and there are multiple continuities (Marvel, DC, Holmes etc etc), please specify what continuity a character belongs to. Please err on the side of caution if you're not sure and be specific! There are a lot of Lokis in Marvel, for example, and not being specific may disappoint.
If by the time the tag set closes crossovers are nominated in the wrong place or it's unclear which continuity you mean I will start rejecting tags so that I can approve the rest of the tagset.

Star Wars
  • If you nominated All Media Types, I have not rejected anything in that nomination yet. Please move your nomination(s) over to the correct fandoms.
  • Please go through the tag set and see if there are any duplications. This is especially the case for things like Rogue One, where there were 33 duplicates, and so it is likely I have missed something.
  • There's a nomination for "Rise of Empire Era" - can someone give more information as to what canon(s) this comprises of? It's very difficult to do a search on! - EDIT: I have an answer: could the nominator please amend your nomination(s) to be Prequels, Clone Wars or the other source(s) of canon you mean?
X-Men Movies
  • I am still taking opinions on how to deal with the alternate timelines. So far I have 2 votes for merging all movies into one fandom and use disambiguation (that is, the brackets at the end of each name in a tag) to specify what continuity something is, and one for separating the tags into timelines.
  • No matter what option we end up using, there is going to be a lot of tag deletion and recreating to reflect continuity. That is going to take some time. If you could help by at the end of nominations doing a list of which tags belong in which continuity (preferably with each tag on a new line!) that would save me a ton of time and be greatly appreciated!

Fandom Merging
I have merged the following fandoms, please go through and make sure that there are no duplicates:
  • Doctor Who
  • Terminator: Genisys
  • Pretty Guardian Sailor Moon.
Also let me know if there are any duplicates generally!

Thanks guys, you're all the best!